At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
Dinsmore is seeking a Receptionist at our Miami, FL location. The successful candidate will represent the firm, both in person and by phone, in a friendly manner and be professionally attired at all times, exhibiting a neat and polished appearance. Opportunities for growth potential are available with this position.
Responsibilities
- Greet and welcome guests and notify attorneys or staff when visitors arrive
- Answer, screen and forward incoming phone calls to the appropriate person
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain reception area and log of guests
- Manage the office conference room bookings, schedule meetings, and assist with coordinating events
- Provide backup coverage for office services
- Perform other clerical duties that may need to be completed such as submitting invoices, pre-bills, time entry, filing, and faxing
Requirements
- Superior interpersonal skills dealing with all levels of the firm (attorneys, secretaries, administration, and other members of staff) and clients and visitors
- Ability to conduct work with strong personal and professional ethics and integrity
- Ability to provide excellent customer service
- Ability to use multi-line phone system
- Exhibit initiative and pro-active behavioral style
- Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
- Ability to keep information confidential
- Must have strong writing and excellent communication skills
- Must be computer proficient in order to create, edit, proofread, and finalize all written communication, including emails, memos, documents, etc.
- Must be detail oriented with a high degree of accuracy
- Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
- Ability to work additional hours as needed
- Previous receptionist experience required
- Experience working in a law firm setting is a plus
- High school diploma/GED required
Equal Opportunity Employer